An event that has multiple components, a larger area and a high volume of attendance will need to provide a special layout of your event. This layout will provide locations for vendors, food and beverage, portable toilets, tents, stage and other key areas as they relate to your event. This site plan will be reviewed by Campus Facilities and will provide feedback and approvals/denials.
Electrical power, water or any other utility needed to support your event will need to be noted on your Special Event Application. IUPUI Campus Facility Services will contact you to arrange for any utility set-up and service, a fee will be charged for this service and will require payment prior to service connection. Fees charged will be placed against an internal bill number (IB# noted on Special Event Application) or will be invoiced by IUPUI Event and Conference Services.
Chartwells is the exclusive food service provider for IUPUI. To inquire on menu selections please contact firstname.lastname@example.org or visit the catering website to learn more. Under some circumstances outside vendors will be permitted on campus, please see the food exclusivity policy below for details of such circumstances. Such circumstances need to be verified by the catering department and will be given a waiver to document proof of exemption. Events that offer food for sale or as a courtesy are subject to the provisions in the IUPUI Food Safety Policy and comply with all applicable provisions. Events that offer food for sale or as a courtesy are subject to the provisions in the IUPUI Food Safety Policy and comply with all applicable provisions.
UPUI Food Services (Chartwells) is the contracted exclusive food service provider which includes all retail, catering, and concession sales on the IUPUI campus. Coca Cola and Canteen Vending provide all snack, food, and coffee vending operations. This is a geographic exclusivity and applies to all IU buildings and grounds generally located between West Street on the east, White River on the south and west and Indiana Avenue on the north. Payment by an IU Foundation account is not an exception and this exclusivity applies equally to all users of University buildings (i.e. non-University groups renting space or scheduling events in University buildings). Additionally, Indiana University has a system-wide contract with Coca Cola and only Coke products can be sold or advertised on any IU campus.
IUPUI Dining Services is the only licensed authority to dispense alcoholic beverages on the campus. Indiana University policy, Requirement for Service of Alcoholic Beverages on Indiana University premises (FININS-10), outlines procedures regulating the service of alcoholic beverages at any function held on University property and any University function regardless of location. If alcohol is being served at the event, you are REQUIRED to submit an Approval for Alcohol Service on Campus form at least 20 days prior to the event. Indiana University requires approval from the Chancellor's Office before you can serve alcohol on the IUPUI campus. The request should be submitted via email to the Chancellor at email@example.com at least 20 business days prior to the event date. The customer then must submit approval documentation from the Chancellor’s Office to IUPUI Dining Services at least 10 days in advance of the event before any alcohol can be served.
An IUPUI parking pass permit is required for all IUPUI parking lots and garages. Please refer to the campus map for details. Arrangements for parking can be made for your event by contacting Alan Tucker or (317 278-3713) at IUPUI Parking and Transportation Services.
IUPD Indianapolis is responsible for public safety while you’re on University property. Additional security may be required for your event and IUPD Indianapolis will make that determination.
If you are holding an event that will require directional signage for parking or other locational marking this will need to be outlined on your Special Event Application. Direction from this information will be provided by Event and Conference Services.
If your event requires street closings, please fill out the paperwork with the City of Indianapolis for a Special Event Permit.
While on the campus of IUPUI you may face an emergency situation, and knowing what to do can make all the difference -- not only for ourselves but for our visitors and guests. Please use the buttons on the link provided to read through procedures for potential emergencies. Protect.IU Emergency Procedures.
ALL UNIVERSITY RENTAL NEEDS WILL NEED TO WORK WITH AN ORDER THROUGH AN APPROVED VENDOR. A LISTING OF APPROVED VENDORS CAN BE FOUND HERE.